REPORTING ABSENCES - PHONE CALL TO LMS

If your student will be late or absent, please call the Louisville Middle School Attendance line at 720-561-7402.  Speaking slowly, please leave a detailed voicemail with the following information:

• Student's first and last name
• Student's grade
• Date of absence
• Reason for absence. 
• Be sure to include your name, phone number, and relationship to student. 

If you need to provide documentation for the absence (doctor/dentist note or appointment), please give this to the front office, fax it to 720-561-7401, or email to louisvillems.attendance@bvsd.org.  Emailed explanations will not be accepted without an accompanying phone call to the LMS Attendance line.

If your student requires an early dismissal from school, parents are asked to send in a note the day of the absence including the date, time and reason for dismissal.  Your student should bring the note to the front office first thing in the morning and we will prepare a pass for them.  At the approved time of dismissal, they present the pass to their teacher, come to the front office and sign out.  Parents are asked to meet their students at the front doors. 

If you forget to send in a note, you can report it just like you would a typical absence.   

As a reminder, BVSD's illness protocol is as follows:

If your student is experiencing any of the following symptoms they must stay home:

Major Symptoms	Minor Symptoms
Fever (100.4 or above) Cough  Chills or feeling feverish Shortness of Breath  Loss of taste or smell	Runny nose or Congestion Sore Throat Headache Muscle / Body aches or pain Diarrhea  Vomiting / Nausea Feeling extremely tired

• If a student has a fever, cough, loss of taste or smell, or chills (major symptoms) that last longer than 24 hrs they must remain at home and have a negative COVID test to return to school or they will need to stay home for 5 days.
• If a student has any other COVID-like symptoms (minor symptoms) that last longer than 48 hrs they must remain at home and have a negative COVID test to return to school or they will need to stay home for 5 days.

• Testing is available through BVSD and COVID Check Colorado throughout the district - see the schedule here.

If your child has been exposed to someone who has tested positive for COVID within the last 10 days please contact your school to determine if they need to quarantine at home and/or need a COVID test to return.

If you have questions about returning to school after an illness, please contact our school's health office.

REPORTING ABSENCE

Parents and guardians can log in to their Infinite Campus Parent Portal site to notify School staff of an expected student absence. This will ensure the authenticity of reported absences, while also providing families with improved communication when a student misses class.

See below for a step-by-step guide that can help you through the process.

Log Into Parent Campus

Overview

The BVSD Report Absence Form allows parents and guardians to securely report a student’s absence from school for a single day. Users submitting an absence report will receive a confirmation email at the contact email address listed in Infinite Campus. The form can be toggled between English and Spanish. Confirmation emails will be sent in English or Spanish depending on the preferred language of the user listed in Infinite Campus.

Students are not able to self-report absences from Campus Student.

How to use the BVSD Excused Absence Form

1. Log in to the Campus Parent website from any internet-connected computer, tablet, or mobile device with your Infinite Campus username and password. Or login to the Parent Portal app.​

2. In left-hand menu, click More (If menu not visible, click Hamburger icon )

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2.  In “Quick Links” section, click “Report Absence”
   

3. Complete fields and click “Submit”
   

4. To report absence for a second child, click the intended individual’s tab. The active student tab is blue.

 

To Switch Form Between Spanish and English

1. Once logged into the form, use the select list in the upper right corner of the screen to select desired language.
   

 

Having Troubles?

If you run into troubles using the form, don’t know your Infinite Campus log in information, or need a password reset, please contact your School’s office. They will be able to make sure you get the help you need.

 

 

As required by Colorado State Law and BVSD Policy, students are expected to attend every day that school is in session. For further information in the District’s Attendance Policies (JH 6/25/13PDF download and JH-R, 6/26/13PDF download), please refer to the Student Rights and Responsibilities Guide and State Law (C.R.S. 22-33-104), which require attendance at school for all students until the age of seventeen.

If you need to report an absence for your student, please continue to contact our Louisville Middle School Attendance line at 720-561-7402.  Speaking slowly, please leave a detailed voicemail with the following information:

• Student's first and last name
• Student's grade
• Date of absence
• Reason for absence. 
• Be sure to include your name, phone number, and relationship to student. 

If you need to provide documentation for the absence (doctor/dentist note or appointment), please email this information to louisvillems.attendance@bvsd.org.

Parents and Guardians may excuse the student’s day out of school, up to ten days without documentation.  We strongly recommend parents calling on the day of the absence to excuse their student. If it is not possible to call on the day of absence, a call must be made within two days (48 hours) after the absence or it will remain unexcused. 

Excused absences include:

• Temporary illness or injury
• Extended absences due to physical, mental, or emotional disability
• Medical or dental appointments that cannot be scheduled outside of the regular school day (documentation from care provider required)
• Absences directly related to the primary handicapping condition of an identified handicapped student
• Emergency, serious illness, or death in the family
• An absence that occurs when the student is in the custody of court of law enforcement authorities
• Absences due to suspension (in accordance with state law)
• An absence resulting from participation in a work/study program, field trip, or athletic competition under the supervision of school
• Extremely inclement weather
• Participation in religious observances
• An absence that is approved by an administrator of the school

If your student has been marked absent from one or more classes incorrectly, please contact their teacher to report the absence via email within 5 days of the reported absence.  The teacher will retroactively correct the attendance if the student was present in class but marked incorrectly.  

Prearranged absences include interviews with college admission officials, interviews with career employer representatives, special family activities, and extenuating circumstances as determined by the principal or their designee. Please print this form or ask the front office to provide you with a copy.

1. The student should email the form to their teachers.  Parents must be included in the email as parent approval is required.
2. Teachers must complete the form before submission for it to be excused.
3. Once finished, the completed form should be sent to Mrs. Cole at treacy.cole@bvsd.org for approval. 
4. Once the student receives an approval email from Mrs. Cole, the absences will be excused per our prearranged policy.
5. Prearranged absences may necessitate a parent conference.