REPORTING ABSENCES - PHONE CALL TO LMS

If your student will be late or absent, please call the Louisville Middle School Attendance line at 720-561-7402.  Speaking slowing, please leave a detailed voicemail with the following information:

• Student's first and last name
• Student's grade
• Date of absence
• Reason for absence. 
• Be sure to include your name, phone number, and relationship to student. 

If you need to provide documentation for the absence (doctor/dentist note or appointment), please give this to the front office, fax it to 720-561-7402, or email to louisvillems.attendance@bvsd.org.  Emailed explanations will not be accepted without an accompanying phone call to the LMS Attendance line.

As required by Colorado State Law and BVSD Policy, students are expected to attend every day that school is in session. For further information in the District’s Attendance Policies (JH 6/25/13PDF download and JH-R, 6/26/13PDF download), please refer to the Student Rights and Responsibilities Guide and State Law (C.R.S. 22-33-104), which require attendance at school for all students until the age of seventeen.

If you need to report an absence for your student during virtual learning, please continue to contact our Louisville Middle School Attendance line at 720-561-7402.  Speaking slowing, please leave a detailed voicemail with the following information:

• Student's first and last name
• Student's grade
• Date of absence
• Reason for absence. 
• Be sure to include your name, phone number, and relationship to student. 

If you need to provide documentation for the absence (doctor/dentist note or appointment), please email this information to louisvillems.attendance@bvsd.org.

Parents and Guardians may excuse the student’s day out of school, up to ten days without documentation.  We strongly recommend parents calling on the day of the absence to excuse their student. If it is not possible to call on the day of absence, a call must be made within two days (48 hours) after the absence or it will remain unexcused. 

Excused absences include:

• Temporary illness or injury
• Extended absences due to physical, mental, or emotional disability
• Medical or dental appointments that cannot be scheduled outside of the regular school day (documentation from care provider required)
• Absences directly related to the primary handicapping condition of an identified handicapped student
• Emergency, serious illness, or death in the family
• An absence that occurs when the student is in the custody of court of law enforcement authorities
• Absences due to suspension (in accordance with state law)
• An absence resulting from participation in a work/study program, field trip, or athletic competition under the supervision of school
• Extremely inclement weather
• Participation in religious observances
• An absence that is approved by an administrator of the school

If your student has been marked absent from one or more classes incorrectly, please contact their teacher to report the absence via email within 5 days of the reported absence.  The teacher will retroactively correct the attendance if the student was present in class but marked incorrectly.  

Prearranged absences include interviews with college admission officials, interviews with career employer representatives, special family activities, and extenuating circumstances as determined by the principal or their designee. Please print this form or ask the front office to provide you with a copy.

1. The student should email the form to their teachers.  Parents must be included in the email as parent approval is required.
2. Teachers must complete the form before submission for it to be excused.
3. Once finished, the completed form should be sent to Mrs. Cole at treacy.cole@bvsd.org for approval. 
4. Once the student receives an approval email from Mrs. Cole, the absences will be excused per our prearranged policy.
5. Prearranged absences may necessitate a parent conference.